Executive Assistant Jobs in Chicago, IL
Beacon Hill
$110000 - $125000
Lake Forest, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Jobot
$80000 - $100000
Oak Brook, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A prominent national organization in Chicago seeks a detail-oriented professional to serve as Executive Assistant while managing Board governance matters, corporate legal records, and annual conference coordination.
Beacon Hill
$110000 - $120000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A growing finance focused firm in Chicago is seeking an Executive Assistant / Operations Associate to serve as a trusted right hand to the firm's Partners while supporting the day‑to‑day operations of the business.
Viva USA Inc.
Chicago, IL
Description: Senior Executive Administrative Assistant: Provides confidential administrative support to a client head and performs related duties as required. Contact Details : Account co-ordinator: Nivas Palanisamy, Phone No: (847) 786-5908, Email: staffing10@viva-it.com.
Beacon Hill
$160000 - $170000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$60000 - $80000
Evanston, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Working closely alongside an experienced Executive Assistant, this individual will help launch and shape the culture, systems, and day‑to‑day operations of a growing office, while maintaining seamless connectivity with the firm's Chicago headquarters.
Intermountain Health
Chicago, IL
Comprehensive medical, dental, and vision coverage Retirement program with employer matching Tuition reimbursement up to $5,250 per year Paid wellness program supporting physical, mental, and emotional well‑being Employee assistance program Local Attractions Within 5 Minutes: Downtown Grand Junction shops, cafés, and restaurants Local breweries and outdoor dining options This role encompasses a range of responsibilities that supports a nurse manager. Frequent interactions with patient care providers, patients, and visitors that require employee to verbally communicate as well as hear and understand spoken information, alarms, needs, and issues quickly and accurately, particularly during emergency situations.
Chicago Transit Authority
Chicago, IL
Among other requirements listed in this statute, CTA employees in C-list designated positions are required to follow State notification procedures to the Office of the Executive Inspector General prior to acceptance of any applicable non-State employment or may be fined significant penalties. • Meets and interfaces with the public and the media as well as various levels of management from other transit jurisdictions and representatives from various governmental agencies and develops and fosters relationships which will be beneficial to the Authority.
Roseland Community Hospital
$50000 - $55000
Chicago, IL
This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.
Beacon Hill
$70000 - $90000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A highly regarded professional services firm is seeking an experienced Office Manager to manage the receptions desk and support the day‑to‑day operations of its Chicago office.
Medline Industries - Transportation & Operations
Northfield, IL
Mentor and provide guidance to Analysts, Associate Analysts, and Project Managers, helping elevate analytical rigor and financial acumen across the team. The Senior Financial Analyst will operate with a high degree of autonomy, owning financial analysis, planning, and forecasting activities while translating complex data into actionable insights.
Egon Zehnder
$85000 - $90000
Chicago, IL
Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Denver, Houston, Los Angeles, Miami, Minneapolis, New York, Palo Alto, Philadelphia, San Francisco, Seattle, and Washington D.C. Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects.
Chicago Public Schools
$58000 - $76000
Chicago, IL
Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 325,000 students in 500+ schools and employing nearly 45,000 people, most of them teachers. • Exceptional communication skills (verbal, written and interpersonal), with the ability to interact positively and professionally at all times with parents, students, external partners, schools, and CPS Departments.
Duly Health and Care
$62000 - $85000
Downers Grove, Illinois
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the leaders ability to effectively lead the company. • Provides a bridge for smooth communication between the leader and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Galapagos
Chicago, IL
We are GALAPAGOS, headquartered in Belgium and growing our executive team in the U.S., with a mission to focus on delivering best-in-class medicines with transformational impact for patients by accelerating life-changing science and innovation in areas of high unmet need, primarily immunology and oncology. Partner with Finance and Business Controllers to oversee the full vendor and financial management cycle—including PR/PO/GR creation, contract onboarding, invoice processing, internal approvals in SAP, expense reporting, and ongoing budget tracking and spend management.
Erie Neighborhood House
$60000 - $65000
Chicago, Illinois
About Erie Neighborhood House:Since 1870, Erie Neighborhood House has provided the most comprehensive support immigrant and low-income families in Chicago need to thrive and has constantly evolved to meet their needs. Today, Erie House is a modern social services nonprofit with programming and resources for children and youth, mental health and community wellness, adult education and training, legal services, and more.
InProduction
Warrenville, IL
The ideal candidate is a proactive self-starter with exceptional organizational and communication skills, a high degree of professionalism and discretion, and the ability to anticipate needs and prioritize effectively in a fast-paced, high-performance environment. The Executive Assistant is a highly motivated, detail-oriented professional who provides high-level support to our CEO & President and Chief Financial Officer, as well as other members of the Leadership Team.
Logistics Property Company, LLC
$90000 - $120000
Chicago, IL
Logistics Property Company, LLC is a real estate operating company and investment manager focused on the acquisition, development, and management of modern logistics properties across key North American markets. Logistics Property Company, LLC, a leading industrial real estate developer and investor headquartered in Chicago, is seeking a full-time Executive Assistant to support one key executive.
Creative Tech
Skokie, undefined
Organize and coordinate meetings, including scheduling, reserving guest offices/conference rooms, and facilitating catering for partner and guest meetings and events . The ideal candidate will excel in multitasking and take a proactive approach to supporting our executives, managing office functions, and assisting the CEO with personal tasks.
Tawani Enterprises
Chicago, IL
Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel, Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products. The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
The Walsh Group
Chicago, IL
Provide meeting planning support for annual company meeting (up to 300 employees) including invite lists, correspondence, venue selection, and logistics. As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing.
Orsini Healthcare
Elk Grove Village, IL
Through our comprehensive commercialization solutions including a nationwide specialty pharmacy, patient services hub, home infusion and nursing network, and third-party logistics provider, we work with biopharma, providers, and payors to ensure No Patient is Left Behind™. Orsini is on a mission to be the essential partner for biopharma innovators, healthcare providers, and payers to support patients and their families in accessing revolutionary treatments for rare diseases.
Addison Group
Evanston, Illinois
Job Description: Our client is seeking a highly polished and proactive Executive Assistant to support senior-level professionals in a fast-paced, entrepreneurial environment. This role serves as a trusted partner and key administrative resource, helping ensure schedules, travel, and office operations run smoothly.
Rush University Medical Center
$29.36 - $47.79
Chicago, IL
Provides identification, implementation and coordination of new and on-going projects including departmental budget and process improvement initiatives that require data collection. • Excellent interpersonal skills with particular emphasis on self-generating initiative for creative problem solving and providing complex assistance to visitors, guests, faculty and staff.
RK Partners
Chicago, IL
Assist in cross-departmental coordination in support of information gathering, updates, and material generation. • Support executive communications or internal materials as requested (e.g., presentations, summaries, briefs).
JPMorgan Chase
$33.34 - $44.23
Chicago, IL
Provide physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.
JPMorgan Chase
$33.34 - $44.23
Chicago, IL
Support physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.
Ortho Molecular Products
Barrington, Illinois
Exceptional skills in the areas of organization, attention to detail, time management, ability to manage multiple projects, define and set priorities, problem solve and meet deadlines in a fast-paced corporate environment. Our Sales team is looking for an Executive Assistant to provide high‑level administrative support to the Vice President of Sales and play a key role in helping the department achieve its goals.
House Buyers of America
$60000 - $100000
Chicago, IL
Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
TransChicago Truck Group
Elmhurst, IL
Essential Functions & Responsibilities:Provide day-to-day administrative support to the Corporate Leadership Team, proactively anticipating needs and removing obstacles. Education and/or required experience:3+ years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior leaders.
Pantheon Systems, Inc
$98000 - $121000
Chicago, IL
An Executive Assistant at Pantheon knows how to partner with our leadership team and proactively solve potential problems to ensure critical initiatives stay on track — and that executives are equipped to focus on what matters most. In this role, you will provide comprehensive, high-level support to C-Level executives, managing a range of projects, coordinating meeting logistics, overseeing travel and accommodations, and handling expense reporting.
Phaxis
Chicago, IL
You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.
Covenant House Illinois
Chicago, IL
With a newly renovated campus on Chicago’s west side and a recently enacted three-year strategic plan outlining a comprehensive vision of program expansion and service innovation, CHIL is uniquely positioned to meet the emerging needs of young people experiencing housing instability and provide the resources and care they need to achieve sustainable independence. To date, CHIL has served nearly 2,000 young people, administering tailored, wraparound services, including interim and transitional shelter, workforce and education programming, clinical case management, life-skills training, and more to help youth permanently escape the cycle of homelessness.
Insight Global
Chicago, IL
If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . Insight Global is seeking a polished Executive Assistant for a client who is one of the largest executive retained search firms globally, family-owned and proudly homegrown.
Watson Dwyer Inc.
$80000 - $90000
Chicago, Illinois
Provide admin support to the President of our international consulting company and learn alongside the Sr. This position is the first point of contact for the entire office and the ability to use discretion when working with subordinates is essential.
Apidel Technologies
Bolingbrook, IL
The Administrative Assistant will be responsible for daily support for the Marketing Leadership team (such as schedules, travel, expenses, drafting correspondence and presentation documents (town halls, business updates, etc.). The qualified candidate will bring their demonstrated experience supporting senior leaders by acting as a significant representative to our senior leadership team.
Midwest Express Clinic
Chicago, IL
The Executive Assistant provides administrative and coordination support to the CEO(s) and executive leadership team in a fast-growing urgent care organization. Education & ExperienceAssociate’s or Bachelor’s degree preferred (Business, Healthcare Admin, Communications, or related field).
Brookfield Properties
$80000 - $95000
Chicago, IL
We Are Brookfield Properties: Brookfield Properties develops and operates over 1000 properties and 390 million square feet of high-quality, sustainability-focused real estate assets around the globe on behalf of Brookfield Asset Management, one of the world's largest alternative investment managers. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.
KeHE Distributors, LLC
Naperville, Illinois
Primary Responsibilities: The Executive Assistant, Sales Operations supports the efficiency, accuracy, and effectiveness of the sales organization by managing key operational processes, maintaining critical data systems, aggregating reports and information, proactively looking for process improvements, and enabling smooth day‑to‑day activities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.
ARCO a Family of Construction Companies
Downers Grove, Illinois
Elmhurst University
Elmhurst, IL
Required abilities include speaking and hearing for in-person and virtual communication, using close and distance vision when reading documents or viewing screens, and performing tasks with repetitive fine motor skills. The Executive Assistant manages the daily operations of the Office of the Vice President for Academic Affairs and Dean of the Faculty, providing high-level administrative, operational, and project support.
Conexus Food Solutions
Chicago, IL
With distribution centers spanning the US, over 2 million square feet of warehousing space, and a fleet of more than 1,000 trucks, we're the go-to when it comes to reliable delivery services. Conexus Food is a leader in the Asian food service industry, bringing a diverse range of ethnic cuisines, such as Chinese, Japanese, Korean, and Thai, to the table.
Forest Preserve District of DuPage County
$26.65 - $30
Wheaton, IL
High School Diploma/GED required, Associate's Degree (or 60 college credits equivalent) is preferred, 4 – 6 years of related work experience in an administrative role, or equivalent combination of education, training, and experience. Utilize suite of Microsoft Office software products utilizing word processing, database, spreadsheet, and communication software to create, prepare, and modify a variety of projects supporting division initiatives.
OFI
$74000 - $95000
Chicago, IL
Success in this role requires the ability to influence and collaborate effectively across cross‑functional teams, spanning multiple levels of leadership - from individual contributors to business leads and vice presidents - across global regions. The ability to communicate with senior levels and interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
FIDELITONE
$80000 - $115000
Wauconda, Illinois
Exceptional organizational, multitasking, and time management skills Ability to manage multiple priorities in a fast-paced, dynamic environment . Reporting to the CEO, serves as a trusted partner, providing high-level administrative and strategic support to the CEO and C-suite executives.
Martin Brower
Rosemont, Illinois
Ulta Beauty, Inc.
Bolingbrook, Illinois
The Executive Assistant is responsible for providing administrative support to multiple high-level executives on the Merchandising Team, helping to manage schedules, travel and meeting arrangements, and expense reporting, in addition to aiding in the development of correspondence and presentation documents, and communications to the team and the organization. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label.
tastytrade
$65000 - $75000
Chicago, IL
From our headquarters in Chicago's Fulton Market, our team builds award-winning trading platforms, produces live financial education content daily, and creates technology that makes complex markets accessible. Whether you're building technology, creating content, serving customers, or supporting operations, you'll work alongside people who are passionate about disrupting traditional finance and genuinely care about helping traders succeed.
Forest Preserve District of DuPage County
$26.65 - $30
Wheaton, IL
High School Diploma/GED required, Associate's Degree (or 60 college credits equivalent) is preferred, 4 – 6 years of related work experience in an administrative role; or equivalent combination of education, training, and experience. Successfully complete a criminal history check through the Law Enforcement department as well as submit fingerprints for federal and state check prior to hire date.
Watson Dwyer Inc.
$90 - $100
Chicago, Illinois
High-Level Executive Assistant:Are you an experienced Executive Assistant with a track record of supporting high-level executives?. Job Details:We are a well-known and supreme investment firm looking for a professional EA to be the right-hand person to the co-CEO.