Administrative Assistant Jobs in the United States

The Foster Company

$18 - $20

Coconut Grove, FL

We are seeking a professional, organized, and customer-service-oriented Assistant Property Manager to support the daily operations of an on-site residential condominium in Coconut Grove. This role works closely with the Property Manager and Board of Directors to ensure efficient operations, excellent resident relations, and proper administrative support.

Chaffey College

Rancho Cucamonga, CA

Assist in the development and preparation of reports, board items, budgets, and grant proposals; verify information and calculations; collect data and provides research assistance for various studies and reports; assist in the monitoring of budget expenditures, research variances and discrepancies, and recommend changes to budget accounts; prepare and process purchase orders and requisitions. May function as office coordinator for a college service area; coordinate work of clerical staff in various component programs; assess hourly staff skill levels and provide or arrange training as needed; coordinates accounting systems of component programs.

Bowhead / UIC Technical Services

Patuxent River, MD

Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS.

Budo Full Range Martial Arts, Inc.

Voorhees Township, NJ

Manage front desk responsibilities, including greeting visitors and handling phone, text and email systems with professionalism and courtesy. Support office management activities such as supply ordering, record keeping, and maintaining office cleanliness.

Vaco LLC

$65000 - $70000

Columbus, OH

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

CFS

$50000 - $53000

Greenwich, CT

A well-established organization in Fairfield County is seeking a highly organized Administrative Specialist to support office administration and executive leadership at its Greenwich, CT location. This is a great opportunity for a detail-oriented professional who enjoys managing office operations, supporting senior leaders, and providing excellent customer service in a fast-paced, mission-driven environment.

Sparks Group

$39 - $48

Laurel, MD

Job Summary/Company: Sparks Group has partnered with a leading credit union to identify a highly skilled Senior Administrative Assistant to support their President/CEO and senior executive leadership team. The ideal candidate is a seasoned administrative professional with strong organizational instincts, excellent communication skills, and the ability to serve as a trusted liaison between executive leadership and internal/external stakeholders.

Dunkin'

$19

Lodi, NJ

Location: Lodi CML Cooperative LLC, 170 Gregg Street Unit 1 Lodi NJ 07644. In this role, you will have the opportunity to work in a fun and loving atmosphere, where your talents will be appreciated and developed.

Bowhead / UIC Technical Services

Patuxent River, MD

NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.

Vaco LLC

$70000 - $80000

Cincinnati, OH

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Beacon Hill Staffing Group, LLC

$70000 - $85000

New York, NY

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

First Horizon Bank

Memphis, TN

Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. Strong proficiency with Office 365 (Outlook, Word, Excel, PowerPoint), Teams, SharePoint, meeting/document tools; experience with travel/expense systems (e.g., Concur or similar).

Xtreme Solutions

$37000 - $45000

Atlanta, GA

XSI is a leading provider of information technology and professional services known for outstanding service delivery in a wide range of professional services engagements around the country. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Beacon Hill

$30 - $33

Boston, MA

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. The Administrative Assistant will provide day-to-day administrative support to VPs and offer occasional backup to executive assistants, ensuring seamless operations across teams.

Vaco LLC

$25 - $27

Southfield, MI

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Helen Ross McNabb Center

Knoxville, TN

Summary of position: Provides daily response to all phone calls directed to C&Y IST, Family Treatment Services, and Great Starts, including providing messages/notes to nurses for calls related to medication questions, answering questions of next scheduled medication/intake appointments, and other related phone calls. Summary of role of team: The Knox CY IST team comprises of outpatient providers in the areas of therapy, case management, care coordination, and medication management.

Vaco LLC

$25 - $29

Irvine, CA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Ken's Foods

Mcdonough, GA

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Maintains product quality through use and adherence of good manufacturing practices, HACCP, food safety procedures, product specifications, and quality procedures.

AHMC Healthcare Inc

$20 - $30

Alhambra, CA

AHMC provides management services to AHMC Anaheim Regional Medical Center with 223 beds, Garfield Medical Center with 211 beds, Greater El Monte Community Hospital with 115 beds, Monterey Park Hospital with 102 beds, San Gabriel Valley Medical Center with 273 beds, Seton Medical Center with 357 beds, Seton Medical Center Coastside, a 116-bed skilled nursing facility, and Whittier Hospital Medical Center with 172 beds. The Administrative Assistant provides administrative support to the Senior Executive Vice President and the Corporate team in performing diversified administrative functions, which includes the maintenance of confidential records.

Sparks Group

$22 - $23.5

WASHINGTON, DC

The position requires strong attention to detail, the ability to work independently, and the capability to support multiple team members, including leadership, technical staff, and consultants. Work involves regular coordination with internal teams, regional offices, and external partner organizations.

GFS Home Loans

$50000 - $65000

San Antonio, TX

The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. We are looking for a skilled Mortgage Loan Partner 1 (Executive / Administrative Assistant) to join our top-producing team and assist our mortgage loan origination officers.

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings.

Jobot

$15

Las Cruces, NM

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Job Details: Our fast-paced consulting firm is seeking a dynamic and detail-oriented Consulting Administrative Assistant: Operations Associate to join our team.

The LiRo Group

Albany, NY

Recently, Global Infrastructure Solutions Inc. (GISI), the parent company of The LiRo Group and Hill International, Inc. consolidated a portion of the highly experienced staff of both LiRo and Hill in the Northeast to create a larger, more efficient, and cost-effective team to serve clients. We work hard to build a corporate culture that empowers all our employees to freely share their ideas, know their presence, and contributions are truly valued, fostering a climate where our employees are enabled to maximize their full potential.

Jobot

$32 - $40

Worcester, MA

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate will have a strong background in Family Law, Divorce, Custody, and Domestic Relations, and will be well-versed in legal procedures and operations such as pleading, motion, court filing, and e-filing.

C. A. Lamb Team

$45000 - $57000

Canton, OH

Christian has enjoyed being a Realtor for over 6 years, during which he has sold over $50M in residential Real Estate in NE Ohio, spoken to audiences of 1000 people, and consistently dedicated himself to personal growth and professional development. We are devoted to delivering quality service and clear communication to our clientele, and we are looking for team members who are dedicated and seek to work in a fast-paced work environment where the sky is the limit.

Ohio ENT & Allergy Physicians

Columbus, OH

The Audiology Administrative Assistant plays a critical role ensuring a seamless patient experience within a clinical environment characterized by high telephone volume and a focus on delivering excellent patient care. This role manages patient calls for all (6) office locations, route calls to the appropriate office, registering patients and scheduling appointments.

The Revenue Group

Cleveland, OH

Duties would include providing support to our managers and employees, assisting with daily office needs. Hospital Referral Services has an energetic team with a great work environment and many different perks and incentives.

Naval Nuclear Laboratory

$51800 - $77700

Niskayuna, NY

Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets.

Southwest Shipyard Lp

Channelview, TX

Regardless of past practice, all resumes submitted by search firms to any employee at Southwest Shipyard, LP, via-email, the Internet or directly to hiring managers at Southwest Shipyard, LP in any form without a valid written agreement in place for that specific position will be deemed the sole property of Southwest Shipyard, LP. Summary Of CompanySouthwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and Boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry.

Engionix

Tampa, FL

Two to five years of experience as an administrative assistant in a project-based or similar organization, preferably with a Civil/Structural engineering services firm. Overview: The primary responsibility of this position is to assist in completion of all administrative tasks assigned in functional departments throughout the organization as well as on company/client projects.

First Horizon Bank

Atlanta, GA

Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. Summary: The Senior Administrative Assistant supports the Market President's work to maintain and develop client relationships, promote the brand, and make a positive impact in our communities.

Beacon Hill

$70000 - $75000

Beachwood, OH

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Communication Technology Services (CTS)

$20 - $25

Greenville, SC

Communication Technology Services (CTS) is one of the largest integrators and managed service providers for enterprise cellular networks in the U.S., specializing in the design, installation and support of Distributed Antenna System (DAS), Small Cell, and 4G/5G Private Wireless Networks for Enterprise. Working closely with NOC Technicians, NOC Management, and Regional Coordinators, this role ensures seamless operations and effective internal communication.

ECLARO

Buffalo, NY

Organize and develop / support management of EHS Training / Regulatory Compliance SharePoint site, log of instructor evaluations, and regulatory compliance tracking. ECLARO's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology.

Delta Dallas Staffing L.P. (Database 2)

$68000 - $72000

Grand Prairie, TX

The Administrative Assistant manages all front office operations, serving as the first point of contact for visitors, employees, and vendors while providing administrative support to office leadership and the Human Resources team. The Administrative Assistant works closely with the Senior Executive Assistant/Office Manager on leadership support functions, so the ability to collaborate closely with other administrative team members is a must.

System One

$25 - $30

Lake Mary, FL

Provide experienced administrative and coordination support to Project Managers and project teams, ensuring effective communication, meeting coordination, and document preparation . System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America.

Axelon Services Corporation

Charlotte, NC

Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Alro Steel Corporation

$18 - $20

Rochester, NY

The successful candidate will be responsible for: answering phones and distributing calls to appropriate teammates; greeting visitors and informing appropriate teammates of visitor arrival; filing/maintenance of branch paperwork; sort/distribute inbound mail and UPS, preparation of outbound mail; preparation of daily COD and cash sales deposits; assist branch management on special projects as needed. The employee is regularly required to talk or hear; frequently required to walk, sit; and occasionally required to stand, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch, or crawl.

Jobot

$50000 - $65000

Minneapolis, MN

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With decades of industry experience, the organization specializes in commercial construction, including tenant improvements, new construction, renovations, and community-focused developments.

Beacon Hill

$23 - $24

Newton, MA

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Michigan Farm Bureau

Columbus, OH

Execute the process of producer appointment, including but not limited to, processing new producer paperwork, ordering appropriate background checks, appointment of producer in applicable state(s), and maintaining records of all appointments. To administer new and active producer contract-related functions, including contracting new producers and, if applicable, their IMO affiliation.

Arrow Staffing

Beaumont, CA

We are currently seeking a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced environment. Assist with month-end tasks, including inventory reconciliation and verifying press logs.

Credence

Robins Air Force Base, GA

The Air Force Life Cycle Management Center (AFLCMC) M- Code Aviation Receiver (MAR) Joint Program Office (JPO) manages systems to provide precise positioning, navigation, and timing information to a variety of Department of Defense (DoD) weapon systems. Credence has an upcoming need for an Administrative Assistant to support the Air Force Life Cycle Management Center (AFLCMC) M- Code Aviation Receiver (MAR) Joint Program Office (JPO) at Warner Robins, GA.

Soto Law Group, APC

$20 - $26

Newport Beach, CA

This position is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. If the following describes you, then YOU may be the team member we are looking for: We are seeking a highly organized and professional Front Desk Office Manager and Administrative Assistant to work full-time and join our team.

Beacon Hill

$26 - $27

Waukegan, IL

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Federal Public Defender

$55124 - $81578

Newark, NJ

Duties: The Administrative Assistant will provide a variety of administrative support services to the Administrative Officer and administrative staff in the following manner: provide information regarding federal and local policy; operate office equipment; prepare and review travel vouchers; prepare and maintain documentation pertaining to deliveries and invoices against purchase orders; research and maintain vendor records; prepare obligations and enter them in the Judiciary Integrated Financial Management System; assist with maintenance of the office. The Federal Public Defender operates under the authority of the Criminal Justice Act, 18 U.S.C. § 3006A, to provide defense services for indigent persons in federal criminal cases and related matters in the federal courts.

PrideStaff Financial

$58000 - $75000

Riviera Beach, FL

PrideStaff Financial, a recruiting firm specializing in general accounting and financial positions, is seeking a dynamic and industrious Bookkeeper for their clients. The Bookkeeper will use his skills in general accounting and finance, along with accounting software to record, store and analyze information.

Uline

Pleasant Prairie, WI

As an Administrative Assistant for Uline’s President, you’ll support communications and special projects for the executive team at our growing company! Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations.